Swimming Meet Information

Location

8301 Potter Park Drive, Sarasota, FL 34238 USA

Facilities

One course will be used for all events. The competition pool is 50 meters long, 25 yards(22.86M) wide with depths ranging from 1.524M to 2.438M. Each of the eight competition lanes is 2.74 meters wide and has starting blocks at each end. Overflow gutters minimize turbulence. A large digital scoreboard will show the swimmers’ names and times for each heat. Warm-up options will include a 6-lane 25-yard pool adjacent to the competition pool and an indoor 6-lane 25-yard pool on the aquatic complex property. Off-site warm up locations will also be available. A total of 1300 shaded bleacher seats will accommodate swimmers and spectators during the meet.

Eligibility—USMS Swimmers

Participants from the US must be registered USMS swimmers (for international entries, see Eligibility—International Swimmers) and at least 18 years of age as of June 4, 2013. Eighteen-year-olds must enter the meet by the entry deadline and only 18-year-olds may register with USMS on June 5, 2013, at the venue. A swimmer and affiliated Masters club must both be registered with the same Local Masters Swimming Committee. If there are questions about affiliation, the swimmer will be entered as “unattached.”

Eligibility—International Swimmers

All Masters competitors must be registered with a FINA Member Federation and provide proof with a Masters License or club Registration card.

Age Groups – Individual Events

Age for the meet is determined as of December 31, 2013, except for 18-year-olds, who must be 18 by June 4, 2012. Age groups for individual events are 18-24, 25-29, 30-34, 35-39 … (five-year increments as high as necessary).

Age Groups – Relays

Age groups for relay events eligible for FINA rankings and records are 100-119, 120-159, 160-199, 200-239, 240-279, 280-319, 320-359, 360-399 … (40-year increments as high as necessary). The aggregate age of the four relay team members shall determine the relay age group. Relay members in these age groups must be age 25 or older. Swimmers ages 18 through 24 will be permitted to participate in relays in the 72-99 age group. A swimmer who is 25 or over can compete on a relay in the 72-99 age group however the results of that relay in the 72-99 age group with a 25 + swimmer will not be eligible for FINA or UANA records and rankings. Any relay in the 72-99 age group is not eligible for FINA rankings and records. Relays made up of USMS members in the 72-99 age group will be eligible for USMS rankings and records.

Registration

Prior to warm-ups or competition, all participants must register at the meet by signing an emergency card, safety information statement and liability release. Registration will be held at the YMCA Teen Center on the Aquatic Center property on June 3 and 4 from 12 noon to 8 p.m. and on all other days from 6:30 a.m. through the end of that day’s competition.

Seeding

All seeding decisions will be made after entries close. Event organizers will communicate which events will be preseeded and which will be deck seeded within two weeks after the entry deadline. Women’s heats will precede men’s heats for each event. The 400 IM and the 400 and 800 freestyles will be seeded slowest to fastest, regardless of age. All other events will be seeded by age group, with the oldest age groups first, slowest to fastest within each group. Depending upon timeline constraints, event organizers may decide to run the 400 and 800 freestyles with two swimmers per lane.

Heat and Psych Sheets

Psych sheets for all individual events will be available online at panamericanmasters2013.org within two weeks after the entry deadline. Heat sheets for preseeded events will be available online within one week preceding the event start date. Heat sheets for deck-seeded events will be posted at various places around the pool deck after the check-in deadlines.

Warm-up Times

The competition pool will be open for warm-up on June 3 from 4–8 p.m. and on June 4 from 4–8 p.m. On competition days, both the competition pool and the warm-up pools will be open from 6:30 a.m. until 7:50 a.m. and the warm-up pools will be available from 7:50 a.m. until the conclusion of the day’s final event. The competition pool will be open for at least 30 minutes following the last event each day. Hours for off-site warm up venues may vary.

Meet Start Times

The competition will start at 8 a.m. every day unless it is determined that the timeline will go too late into the day; then competition may start as early as 7 a.m. on any day. Meet start times will be announced at panamericanmasters2013.org. Warm-ups in the competition pool will be shortened if necessary to accommodate an earlier start time.

Warm-up Procedures

Swimmers must enter the pool feet first in a cautious and controlled manner. No diving or backstroke starts will be allowed, except in designated sprint lanes. One or two lanes will be designated as one-way sprint lanes during the pre-meet warm-up sessions in the competition pool. Any swimmer who acts in an unsportsmanlike or unsafe manner in the swimming venue may be considered for appropriate action or penalty by the referee (rule 102.15.3). Pull-buoys, kickboards, fins, hand paddles and snorkels are not allowed in any of the pools at any time.

Scratches

Any swimmer failing to report to the proper lane in the correct heat of an event will be scratched from that event and not permitted to swim that event at another time.

General Meeting

All swimmers, coaches and officials are encouraged to attend or be represented at a general meeting at the aquatic center on June 4 at 6 p.m. Matters pertinent to the operation and conduct of the meet will be discussed.

Vendor Village

A variety of food, drinks, swimming supplies and apparel, and other items will be available in the Vendor Village at the aquatic complex.

Fees

Fees are $8 per individual event, maximum five events, plus a surcharge per swimmer. The surcharge varies according to date of entry (see Entry Deadline/Variable Surcharge). Relay swimmers not entered in an individual event must also pay the surcharge. Relay-only swimmers must submit an entry form with payment by the entry deadline.

Entry Deadline/Variable Surcharge

Enter online at panamericanmasters2013.org. Online registration is now available and will close at midnight EDT on April 30, 2013. The Pan Am surcharge is $50 from November 6, 2012 – February 28, 2013; $60 March 1, 2013 – March 31, 2013; and $70 April 1, 2013 – April 30, 2013.

Relay Information

Relays will be held on Sunday, June 9. Relays can be entered until the close of events on Friday, June 7. Each competitor is allowed to swim only one freestyle relay, one medley relay, one mixed freestyle relay and one mixed medley relay.The entry fee for each relay is $20. Relay entries may be submitted at the relay desk in the registration area. Each of the four members of a relay team must be registered with the same Masters club. Relay entry fee is in addition to fees for individual events. Relay entry forms will be available for download at panamericanmasters2013.org.

Awards/Medals

Medals will be awarded 1st to 10th place in each age group for individual events. For relays, 1st to 3rd place in each age group. each relay team member will receive a medal.

Meet Shuttle

There will be a meet shuttle available, cost is $200. There are four hotels designated as shuttle stops with other hotels within walking distance of those stops. The meet committee reserves the right to cancel the shuttle prior to the meet for lack of participation.

Questions/Additional Information

Meet Director: Rick Walker, rick@panamericanmasters2013.org.

Visa Coordinator: Linda Gould, lgould@panamericanmasters2013.org.

Volunteer Coordinator: Rachel Bowman, rachel@panamericanmasters2013.org.